PC-SIG: Essential Home & Business

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Welcome to the PC-Write Tutorial! Use the Arrow keys to highlight a lesson or exercise. Then press the Enter key to jump to it. To exit the Tutorial and return to editing, press Esc. Or, press Ctl-F1 to return to editing and leave the tutorial window up for your reference. You can scroll pages in the Tutorial while editing. TABLE OF CONTENTS LESSONS EXERCISES 1:Creating a New Document Exercise 1 (on-screen tutorial) 1:Creating a New Document Exercise 1 (printed tutorial) 2:Basic Editing Exercise 2 (keyboard users) 2:Editing (with a mouse) Exercise 2 (mouse users) 3:Basic Formatting Exercise 3 4:More Formatting Exercise 4 5:Fonts-Typeface, Size, Effect Exercise 5 6:Fonts (continued) Exercise 6 7:Switching and Shortcuts Exercise 7 8:Travelling Exercise 8 (keyboard users) 8:Travelling Exercise 8 (mouse users) 9:Marking Text (keyboard users) Exercise 9 (keyboard users) 9:Marking Text (mouse users) Exercise 9 (mouse users) 10:Moving, Copying, Deleting Exercise 10 11:Spell Checking Exercise 11 12:Searching and Replacing Exercise 12 13:Setting Page Breaks Exercise 13 14:Line Spacing Exercise 14 15:Headers and Footers Exercise 15 16:Editing with Function Keys Exercise 16 17:Profiles NOTE: If you would rather read lessons or exercises on paper, you can use the Customizer to print the Tutorial. If you do, follow Exercise 1 (printed tutorial). 1:CREATING A NEW DOCUMENT NOTE: This lesson assumes you have printed the tutorial and are starting from DOS. If you are following this tutorial on screen, the information in this lesson is still useful, but you may be familiar with some of it. When you're done, go to Exercise 1 (on-screen tutorial). To create a new DOCUMENT with PC-Write, you need to run the PC-Write PROGRAM. The name of this is ED.EXE (ed is for "edit"). Run PC-Write by typing ED at the DOS prompt and pressing the Enter key. First PC-Write gives you the Opening menu, with several choices. Create a new document by pressing the F6 key. Next you need to NAME the new document. If you press the Enter key without naming your document, PC-Write names it WORK.DOC. To give it a different name, type over WORK.DOC before pressing Enter. You can give it any name you like within the limits set by DOS. If you give the name of an existing document, PC-Write finds that document so you can edit it. When you enter a name PC-Write can't find, it lets you retype the name, in case you mistyped the name of an existing document. Or, you can create a new document with the new name. The program is now ready for you to start typing text into your new document. A blinking underscore or box at the beginning of the document shows where typed text will be entered. This symbol is called the CURSOR. The end of the document is shown by a thick dashed line across the screen. This is called the END-OF-DOCUMENT BAR. Most PC-Write features can be accessed with the PULL-DOWN menus. This series of menus "pull down" from the MENU BAR at the top of the screen. Menus are comprised of MENU ITEMS. The first pull-down menu on the menu bar is the File menu. The first menu item in the File menu is Exit. There are several ways to pull down a menu or INVOKE a menu item. From the keyboard, first press and release the Alt key to activate the menu bar. Then press the first letter of the menu item to invoke it. You can also pull down menus and invoke menu items by moving the cursor to the menu item and pressing the Enter key. If you're using a mouse, the menu bar is automatically displayed. You can invoke menu items by moving the mouse pointer to the item and double-clicking the mouse button. Later, you'll learn more about menus. Pressing and releasing the Alt key and typing F, then E, is one way to return to the Opening menu. With a mouse, click the left mouse button on File, then Exit. Press (or click on) F2 at the Opening menu to exit PC- Write and return to DOS. EXERCISE 1 (printed tutorial): Creating LETTER.DOC All exercises assume that auto-reformat, auto-repage, and Hide mode are on. 1) Type ED and press the Enter Run PC-Write from the DOS prompt. key. 2) Press F6 Open a document from the Opening menu. 3) Type LETTER.DOC and press Name the new document the Enter key. LETTER.DOC. 4) Press F9 Create a new document. The top of the screen looks something like this (it may not include the menu bar): Alt:Menu Push Para#Se- r:f 100% 1/1 Edit "letter.doc" > File Edit Search Layout Print Tool Adapt View Help _ = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 5) Type Dear Mom, Type text. Alt:Menu Push Para#Se- r:f 99% 1/3 Edit "letter.doc" > File Edit Search Layout Print Tool Adapt View Help Dear Mom,_ = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 6) Press the Alt key and release Close the document and return it. Then type F E (File Exit). to the Opening menu. 7) Press F2 Exit PC-Write. 8) Type ED and press the Enter Run PC-Write again. key. 9) Press F6 Open a document from the Opening menu. 10)Type LETTER.DOC and press the Tell PC-Write which document Enter key. to open. 11)Press the Esc key. You don't need a backup. EXERCISE 1 (on-screen tutorial): Creating LETTER.DOC To practice exercises with this screen still up, press Ctl-F1. You can press Shf-PgDn from your practice documents to scroll the tutorial window. All exercises assume that auto-reformat, auto-repage, and Hide mode are on. 1) Press and release the Alt key. Choose to select a new document. Then type F O (File, Open). 2) Type LETTER.DOC, press Enter, F9 Create a new document LETTER.DOC. The top of the screen looks something like this (it may not include the menu bar): Alt:Menu Push Para#Se- r:f 100% 1/1 Edit "letter.doc" > File Edit Search Layout Print Tool Adapt View Help _ = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 4) Type Dear Mom, Type text. Alt:Menu Push Para#Se- r:f 99% 1/3 Edit "letter.doc" > File Edit Search Layout Print Tool Adapt View Help Dear Mom,_ = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 2:BASIC EDITING STATUS LINE The STATUS LINE at the top of the screen gives information about the document you are editing. The name of the document is displayed to the right of the word Read. When you begin typing, the status changes from Read to Edit. CURSOR When you open an existing document, the cursor is at the start of your text. As you type text, the cursor automatically moves to the right. You can move the cursor with the ARROW KEYS: Left, Right, Up, and Down. The Bksp key moves like the Left Arrow key, but it also deletes the character to the left. To delete text, use the Arrow keys or mouse to position the cursor to the right of the text, then press the Bksp key. Like most keys, Bksp repeats if you hold it down. To change text you have mistyped, move the cursor there with the Arrow keys or the mouse. When the cursor gets to the right margin, it automatically moves to the next line. If you reach the right margin before completing a word, the partial word moves to the next line as you type. This is called WORDWRAP, because words automatically "wrap" from one line to the next. WORDWRAP Wordwrap eliminates the need to type a CARRIAGE RETURN (press the Enter key) at the end of a line. Instead, press Enter when you want a short line or a blank line. You can use blank lines to separate PARAGRAPHS. You might think that you can extend a document by adding blank lines using the Arrow keys, but the Arrow keys cannot move the cursor above or below the existing document. If you continue pressing Up Arrow, the cursor stops at the top of the document; in the same way the Down Arrow key stops at the end-of-document bar. To add blank lines, use the Enter key. SAVING YOUR DOCUMENT All of your additions and corrections are being stored in your computer's memory. If you shut off your computer, they will be gone forever because they have not been written to your computer's disk. Invoke the Save menu item in the File pull-down menu to save your changes and continue editing. Press Alt, F, S to invoke the Save option. You can use the Customizer to make PC-Write save your work periodically. Otherwise, save your work frequently. EXERCISE 2 (keyboard users): Creating a Letter Alt:Menu Push Para#Se- r:f 98% 1/3 Edit "letter.doc" > File Edit Search Layout Print Tool Adapt View Help Dear Mom, _ 1) Move the cursor to the end of "Dear Mom," 2) Press the Enter key twice. Use the Enter key to create a blank line. 3) Type: How is everyone in Type text and watch the text Phoenix? I love my new job, wrap at the end of each line. and living in Seattle. My Do not press the Enter key birthday is coming up - some until the end. Don't worry ideas for presents: an about typos. You'll correct umbrella, boots, a raincoat, a them later. wetsuit. Alt:Menu Push Para#Se- r:f 99% 5/5 Edit "letter.doc" > File Edit Search Layout Print Tool Adapt View Help Dear Mom, How is everyone in Phoenix? I love my new job, and living in Seattle. My birthday is coming up - some ideas for presents: an umbrella, boots, a raincoat, a wetsuit. _ 4) Use the Arrow keys to move the Go to the word Phoenix. cursor to the P in Phoenix. 5) Press Del seven times. Delete the word Phoenix. 6) Type Arizona. Correct any Replace it with Arizona. other typos. 7) Move the cursor to the end of Use the Arrow Keys to move the paragraph. the cursor. 8) Press the Enter key twice and Use the Enter key to create a type Love, Linda blank line between paragraphs. 9) Press and release the Alt key. Save your work. Notice the Then type F S (File, Save). Status line says Read. 2:EDITING (with a mouse) POINTER The mouse pointer is a transparent box on the screen that reacts to the mouse. When you open a document, the mouse pointer is at the upper right- hand corner of the screen. Moving the mouse on your desk moves the mouse pointer in the same direction on the screen. The mouse pointer fades away if you aren't using it. If you don't see the mouse pointer, move the mouse a little and the pointer will reappear. When the pointer is in your document's text, clicking the left or right button moves the cursor to the same location as the pointer. MENUS You can use a mouse to pull down the menus, invoke menu items, and change menu settings. To pull down a menu, position the mouse pointer over the menu name on the menu bar (i.e. File) and CLICK (press and release) the left mouse button. Then click on the menu item you want. Many operations are immediately invoked; you don't have to press the Enter key. If the item requires entering a number, click outside the menus to return to editing after typing the number. SCROLLING You can scroll up, down, left and right, by holding down both mouse buttons (or the middle button on a three-button mouse), and DRAGGING the mouse pointer past the edge of the screen in the direction you want to scroll. EXERCISE 2 (mouse users): Creating a Letter 1) Move the mouse pointer to the end of "Dear Mom," and click the left mouse button. Alt:Menu Push Para#Se- r:f 99% 1/3 Read "letter.doc" > File Edit Search Layout Print Tool Adapt View Help Dear Mom,_ 2) Press the Enter key twice. Use the Enter key to create a blank line. 3) Type: How is everyone in Type text and watch the text Phoenix? I love my new job, wrap at the end of each line. and living in Seattle. My Do not press the Enter key birthday is coming up - some until the end. Don't worry ideas for presents: an about typos. You'll correct umbrella, boots, a raincoat, a them later. wetsuit. Alt:Menu Push Para#Se r:f 99% 5/5 Edit "letter.doc" > File Edit Search Layout Print Tool Adapt View Help Dear Mom, How is everyone in Phoenix? I love my new job, and living in Seattle. My birthday is coming up - some ideas for presents: an an umbrella, boots, a raincoat, a wetsuit. 4) Move the mouse pointer to the Move to the word Phoenix. P in Phoenix and click the mouse button. 5) Press Del seven times. Delete the word Phoenix. 6) Type Arizona. Correct any Replace it with Arizona. typos. 7) Use the mouse to move the cursor to end of the paragraph. 8) Press the Enter key twice and type Love, Linda 9) Click on File on the menu bar. Pull down a menu. 10)Click on Save under File. Save your work. The Status is now Read. 3:BASIC FORMATTING PRINT PREVIEW If you have a graphics display adapter, PC-Write's print preview feature (Print View) shows a picture of your page, including layout features such as margins and headers. If it doesn't look right, you can fix it BEFORE printing. Use print preview throughout this tutorial to see the results of formatting exercises. PAGE MARGINS MARGINS are the unprinted white space around the text in your document. When you install PC-Write you are asked if you will use it mainly to create formatted documents. If you say yes, PC-Write sets the top, bottom, left, and right margins to one-inch. If you say no, PC-Write sets these page margins to zero (your printer may not be able to print to the very edges of the paper). These are your DEFAULT values; if you don't set different values within your document, it uses the default margins when you print. You can always override your default settings for the document you're editing. Layout, Margins, Page setup lets you change the margins of your document. The Top, Bottom, Left, and Right margin menu items are NUMBER ENTRY items. These items let you type a numeric value into the menu item. When you bring up the Page submenu, the values you see are the CURRENT VALUES. If you haven't changed the margins, the current values are the defaults. Typing new values will overwrite the existing numbers and change the margins -- but for this document only. Unless you specify otherwise, margins are set in inches. Setting all the page margins to 1.0i leaves a one-inch unprinted border around your document. Margins are an example of formatting which involves selecting more than one menu item. Move between entry items using the Arrow keys or a single mouse click. Press Esc to cancel a change and restore the current value. Press Enter, double click, or click outside the menus to invoke your entries and leave the menus. SCOPE The SCOPE of Layout menu commands means where these formatting commands take effect, and where they stop. Different layout commands have different scopes. In this tutorial you learn ways to limit the scope of layout feature effects. The most specific way, marking, is covered in EXERCISE 9. The scope of margins is the whole document; even if you change margins on page three of a document, the margins of every page of the document will be changed. However, you can set a different top margin for the first page of your document (First page). For example, if you plan to print the first page on business letterhead, you may want a larger value for the top margin of the first page. EXERCISE 3: Formatting LETTER.DOC 1) Press and release the Alt key. Preview your document. Notice Then choose Print, View. the margins. 2) Press the Esc key. Return to editing. 3) Press and release the Alt key. Display the four margin Choose Layout, Margin, Page items. Current values are setup. your defaults. 4) Choose Top and type 2 then Set a top margin of 2 inches. press the Enter key. 5) Choose Bottom and type 1 then Set a bottom margin of 1 inch. press the Enter key. 6) Choose Left and type 1.5 then Set a left margin of 1.5 inches. press the Enter key. 7) Choose Right and type 1.5 then Set a right margin of 1.5 press the Enter key twice. inches. Accept all your changes. Notice that the screen still looks the same. 8) Alt, Print, View. Preview your document. Notice the new margins. 9) Press the Esc key. Return to editing. 10)Alt, Layout, Margin, Page Review your formatting setup. changes. You can check them at any time. 11)Press the Esc key until you Leave the menu without making leave the menus. any changes. 4:MORE FORMATTING PARAGRAPH INDENTS The first line of this paragraph is INDENTED from the left margin. This helps distinguish one paragraph from another. This paragraph has a positive FIRST-LINE INDENT; the first line starts further to the right than the other lines. You can use PC-Write's left and right indent to set apart quoted or other special text. To set paragraph indents, choose Layout Margin Indent. After typing the values you want, press the Enter key or an Arrow key to invoke your changes. Press Enter a second time to leave the menus. PC-Write's first-line indent item accepts both positive and negative values (type a minus sign for negative values). For example, the indent for this paragraph is set at at -.5, so the first line starts half an inch further to the left than the following lines (called a HANGING INDENT). This negative value can't be greater than the left indent for the rest of the paragraph. PARAGRAPH SHAPE This paragraph has a RAGGED RIGHT shape. The paragraphs above it are JUSTIFIED; the text is even at both indents. The title of this page is CENTERED BEtween the indents. Ragged right, justified, and centered are the most common PARAGRAPH SHAPES. To set the paragraph shape, invoke Layout Margin Shape. SCOPE The scope of indents and shapes is from the paragraph containing the cursor to the next indent or shape setting. EXERCISE 4: More Formatting 1) Move the cursor to the beginning of the document. 2) Alt, Layout, Margin, Indent. Look at the current default values for your indents. 3) Choose First line then type .5 Set a half-inch first line and press the Enter key. indent from this paragraph onward. 4) Left Arrow back to Indent, then Down Arrow to Shape. 5) Choose Justify and press the Set the justify shape from Enter key. this page onward and accept all your settings. 6) Alt, Print, View Preview the document. Notice the shape and indent. Return 7) Press the Esc key. to editing. 5:FONTS-TYPEFACE, SIZE, EFFECT FONT means the way letters and other characters look when they are printed. There are three kinds of fonts: TYPEFACES, SIZES, and EFFECTS. Typeface and size determine the general width of each letter; only one of each can be active at once. In the Font menus, choosing a new typeface or size automatically turns off the old one. Effects, such as underline and superscript, determine how a font is enhanced. You can use several effects simultaneously. In the Font menus, turning an effect on or off does not change the status of the other effects in the menu. Remember, font capabilities vary widely depending on printer type. Some printers provide many different typefaces and sizes. Others force a specific size with each typeface, in which case there are no separate size fonts. SCOPE You need to choose a scope from the font menu before choosing fonts. If you choose Letters at cursor, the font affects the text you type after leaving the menus. You can have a font begin at the paragraph containing the cursor by choosing Begin at paragraph. You can also apply fonts to the entire document, or just to Header lines. You can also mark the text to which you want the font applied. Then you have 2 choices: Letters marked, for small pieces of text within a paragraph, or Block marked, for larger sections of text that include whole lines. You'll learn to mark in EXERCISE 9. Choosing a scope from the font menu activates the Typeface, Size, and Effect menus for the scope. You can set fonts for all the scopes separately. For example, you can set a font for the entire document, but a different font starting at current paragraph. FONT LETTERS PC-Write associates each font with a letter. The font for each letter depends on your printer. During installation you tell PC-Write what kind of printer you have. Then the font menus list the fonts supported for your printer (Layout Font). Your printer may support size fonts for some typefaces but not others. When you select a typeface, the available sizes are listed in the Size menu. Unavailable sizes are bracketed out. For a visual display of the available fonts, print out a test sheet using the CUSTOMIZER (Adapt Customize). EXERCISE 5: Setting Fonts 1) Cursor to start of the Notice the Status line says document. r:f. 2) Alt, Layout, Font, Document, Notice the current document Typeface. font is F. 3) Type the first letter of a Choose a different font. different typeface (press V if Notice the change in the available). Then press Enter. Status line. 4) Move the cursor to the end of the document and press the Enter key. 5) Alt, Layout, Font, Letters at Set the underline effect. cursor, Effect, Underline and press the Enter key. 6) Type: This text will be Create some underlined text. underlined Alt:Menu Push Para#Se r:v 99% 8/8 Edit "letter.doc" > File Edit Search Layout Print Tool Adapt View Help Love, Linda This text will be underlined 7) Alt, View, Show and press Switch between Hide and Show Enter. To switch back: Alt, modes. Notice that in show View, Hide. mode (below), font characters and commands are visible, and the Status line has the font indicator in upper case, R:V. 6:FONTS (continued) FONT CHARACTERS When you set typefaces, sizes, or effects for a limited amount of text, PC- Write inserts FONT CHARACTERS before and after the affected text. The first font character starts a font, and the second one ends it. In this example the font character is a %: "I want this %word% bold." Each font letter has a unique font character. You can insert font characters directly by holding down the Alt key and pressing the font letter. When the cursor is on a font character, the Status line shows the font letter. SHOW MODE Font characters are visible when the screen is in SHOW MODE, and invisible in HIDE MODE. You can switch between these modes by holding down the Alt key and pressing the spacebar. You can edit font characters in hide mode (the cursor doesn't skip them) but show mode is easier. The font indication on the Status line is capitalized in Show mode (R:F) and lower case in Hide mode (r:f). EXERCISE 6: Fonts NOTE: You will not be able to see these instructions when you run the Customizer. Read steps 1-4 before starting this exercise. 1) Alt, Adapt, Customize. Run the Customizer. 2) Arrow to Printer Setup and press the Enter key. 3) Arrow to Print test sheet and These test sheets display the press spacebar. Then arrow to fonts supported by your Continue with printer... and printer, and the PC-Write press Enter. Press F9. font letter assigned to each. 4) Arrow to Cancel changes and Return to editing. press Enter. 5) Alt, Layout, Font, Document, Display the Typeface menu. Typeface. Compare it to your test sheet. Notice that the items are radio buttons; only one can be active at once. 6) Down Arrow to Size. Press Esc Display the Size menu. 4 times to return to document. Compare it to the test sheets. Notice that the items are radio buttons; only one can be active at once. Depending on your printer, you may not have separate sizes. In this case your size menu says [none]. 7) Alt, Layout, Font, Letters at Display the Effects menu. cursor, Effects. Compare it to the test sheets. Notice that the items are check boxes; more than one may be active simultaneously. 8) Press Esc 4 times. Leave the menus without making changes. 7:SWITCHING AND SHORTCUTS SWITCHING FILES PC-Write stores all of your documents on your computer's disk(s). Usually each document is stored in one FILE. In PC-Write you can switch directly from one file to another. This is faster than exiting and opening another file from DOS. To switch files, invoke the Open menu item (File Open) and enter the name of the file. You can enter the name of a file that doesn't exist to create a new file. GIVING A FILE A NEW NAME You can rename the file you are editing so that it will be stored on the disk under the new name. This is useful if you have a template file or form that you want to open, enter text in, then store under a different name. This leaves the original template unchanged, for future use. Be sure to give the blank form a new name before entering any text. OPENING AND EXITING You can open a file from DOS without using the Opening menu. To do this from the DOS command line, you type ED, a space, then the filename on the DOS command line. Include the drive and path if the file is not in your current directory. You can exit PC-Write without using the pull-down menus. Pressing F1 F2 exits PC-Write, saving any changes made to your document. EXERCISE 7: The Faster Way 1) Alt, File, Open. Switch to a different document. File to load or create (Esc:cancel F8:dir) "letter.doc" 2) Type: TUTORIAL.DOC and press Open TUTORIAL.DOC. This Enter, then Esc. multi-page report is on PC-Write disk 2. 4) Alt, File, New name. Type Choose to rename the PRACTICE.DOC and press Enter. document. This way there will be an unaltered copy when you complete the tutorial. Rename the document PRACTICE.DOC. Alt:Menu Push Para#Se- r:f 99% 1/54 1/4 Read "practice.doc" > File Edit Search Layout Print Tool Adapt View Help AVANTI LIVERY LINES, INC. 219 First Ave. N #200 Seattle, WA 98105 (206) 685-000 1-800-324-1021 8:TRAVELLING MOVING TO THE BEGINNING OR END OF A LINE Use the Home and End keys to move to the left margin, or the end of a line. Use Shf-Home and Shf-End to move to the left or right margin. MOVING TO THE TOP OR BOTTOM OF YOUR DOCUMENT You can quickly move to the top of your file by choosing Search Top of file. This is handy for setting formatting for your entire document. Choosing Search End of file is a fast way to return to the bottom of your document to continue editing. Use one of these commands before spell checking or searching (EXERCISE 11), so that you start a check or search at one end of your document. JUMPING TO A PARTICULAR LINE OR PAGE IN YOUR DOCUMENT You can use the Search menu (Search Location Onpage) to go directly to a particular line or page in your file. The column number shows you where you are horizontally on the page. MORE Quick keys for jumping to the next or prior word, sentence, or paragraph, are described in the Search Features Chapter of the Reference Manual. While PC-Write is easy to use right away, the PC-Write Reference Manual is wonderful for learning new tricks, shortcuts, and the capabilities of PC- Write. Don't be afraid to browse through it! EXERCISE 8 (keyboard users): Travelling 1) Alt, Search, End. Move to the bottom of your document. 2) Alt, Search, Top. Return to the top of your document. 3) Alt, Search, Location, Set up to jump to line 20 on Onpage, Line, and type 20. page 1. 4) Press the Enter key twice. Jump to line 20 Alt:Menu Push Para#Se- r:f 99% 20/59 , 1/3 Edit "practice.doc" > File Edit Search Layout Print Tool Adapt View Help requested is enclosed. 5) Press the End key. Jump to the end of the line. 6) Press the Shf-End key. Jump to the right margin. 7) Press the Home key. Jump to the left margin. EXERCISE 8 (mouse users): Travelling 1) Click left mouse button on Move to the bottom of your Search on menu bar. Then click document. on End of file. 2) Hold down both mouse buttons Scroll back to the top of (or the middle one if you have your document. a three-button mouse) and drag the mouse upward until you reach the top of the document. 3) Move the cursor to a text Scroll right. line. Hold down both mouse buttons and drag the mouse past the right edge of the screen. 4) Hold down both mouse buttons Scroll left. and drag the mouse back past the left edge of the screen. the line. 9:MARKING TEXT (keyboard users) Whether you are setting the font, changing the paragraph shape, or moving text from one place to another, you can MARK text to tell PC-Write what text you want affected. Start by placing the cursor at the beginning of the text you want to mark. Next invoke the menu item to start marking (Edit Select text Mark start). Move the cursor to the end of the text you want marked. As you mark text, it becomes shaded, and the Status line says Marking. You can mark any amount of text, from a single character to your entire document. When you are finished, choose the menu item to stop marking (Edit Select text Mark end). The marked text is shown in reverse highlight, and the Status line says Marked. You can mark text using the keyboard instead of the menus. Press F3 or F6 to start marking, press it again to stop marking. You can also mark text with the mouse. Click the left button at the start of the text, and hold it down while you drag the mouse to the end. Release the button to stop marking. If you have marked text, PC-Write assumes you want that text affected by menu features. For example, counting words (Tool Analyze Word count) counts the number of words in the marked text, not your document. Marking text is the also the first step of many editing procedures. In EXERCISE 10 you will learn how to MOVE, COPY, and DELETE marked text. After formatting or editing, text remains marked. Unmark text with the menus (Edit Turn off mark), with the keyboard by pressing F5, or by clicking the right mouse button. EXERCISE 9 (keyboard users): Marking Text 1) Move the cursor to the beginning of paragraph two. 2) Alt, Edit, Select, Mark Start marking. Notice the start. Status line says Marking. 3) Move the cursor to the end of Text is highlighted. paragraph two. 4) Alt, Edit, Select, Mark end. Stop marking. Notice the Status line says MARKED. 5) Alt, Layout, Margin, Shape, Justify the marked paragraph. Justify, and press the Enter key. 6) Alt, Edit, Turn off mark Unmark the paragraph. 7) Alt, Edit, Select, Document. Mark the whole document. Notice the Status line says MARKED. 8) Alt, Layout, Margin, Indent, Set a one-inch first-line First line, type 1 and press indent for every paragraph the Enter key twice. in your document. 9) F5 Unmark the document. 10) Alt, Search, Top of file Notice the new indents. 9:MARKING TEXT (mouse users) To move text with the mouse, start by moving the mouse pointer to the beginning of the text you want to mark. Next press the left mouse button and drag the mouse until the mouse pointer reaches the end of the text you want to mark. As you mark text, it becomes shaded, and the Status line says Marking. You can mark any amount of text, from a single character to your entire document. When you are finished, release the mouse button to stop marking. The marked text is shown in reverse highlight, and the Status line says MARKED. If you have marked text, PC-Write assumes you want that text affected by menu features. For example, counting words (Tool Analyze Word count) counts the number of words in the marked text, not your document. Marking text is the also the first step of many editing procedures. In EXERCISE 10 you will learn how to MOVE, COPY, and DELETE marked text. After formatting or editing, text remains marked. Unmark text by clicking the right mouse button. You can move the cursor without unmarking text by clicking the left mouse button. EXERCISE 9 (for mouse users): Marking Text 1) Move the mouse pointer to the beginning of paragraph 2. 2) Press the left mouse button Start marking. Notice the and drag the mouse to the end Status line says Marking. of the paragraph. Text is highlighted. 3) Release the mouse button. Stop marking. Notice the Status line says MARKED. 4) Layout, Margin, Shape, Justify the marked paragraph. Justify. 5) Click outside the menus. Return to editing. 6) Click the right mouse button. Unmark the paragraph. 7) Press both mouse buttons and Scroll to the top of the drag the mouse to the top of document. the document. Release the mouse buttons. 8) Press the left mouse button Mark the first page. and drag the mouse to the bottom of page 1. 9) Layout, Margin, Indent, Select a first-line indent First line. from the menus. 10)Type 1 and click outside the Set a one-inch first-line menus. indent for the entire document. 11)Click the right mouse button. Unmark the document. 10:MOVING, COPYING, DELETING One of the joys of word processing is the ease with which you can MOVE, COPY, and DELETE text. Once you have marked text you can do these operations using the menus or the keyboard. When you COPY marked text, the original copy remains in place, and a new copy is inserted at the cursor. The new copy is marked, so you can easily make another copy or delete it if you've made a mistake. The original is no longer marked. To copy marked text, move the cursor to the place you'd like the new text inserted (with a mouse, move the mouse pointer and click the LEFT button). Then you can use the menus (Edit Copy), or press F3. When you MOVE marked text, it's deleted from one place and inserted in another. The moved text remains marked so you can easily try it somewhere else, or return it to its original position. To move marked text, move the cursor to the place you'd like the new text inserted. Then use the menus (Edit Move), or press F6. You can easily DELETE marked text. Use the pull-down menus (Edit Delete) or press F4 twice. You can easily reverse (undo) the MOST RECENT move, copy, or delete with the pull-down menus (Edit, Undo). For a move or copy, the text must still be marked. You can also undelete text by pressing Ctl-F4. Undeleted text is inserted at the cursor. Deleting marked text from one place and undeleting it at another is one way to move text, sometimes called a cut and paste. EXERCISE 10: Moving Marked Text 1) Alt, Edit Notice that the move, copy, and delete items are unavailable because there is no marked text. Leave the 2) Press Esc. menus. 3) Mark the third paragraph. 4) Move cursor to the beginning Move the marked text. of the second paragraph. Alt, Edit, Move. 5) F5 Unmark the paragraph. 6) Mark the paragraph again. 7) Move the cursor to the end of paragraph two. 8) F6 Move the marked text to its original position. 9) Alt, Edit, Undo, Move. Undo the move. 10)F5 Unmark the paragraph. 11:SPELL CHECKING CHECKING YOUR SPELLING PC-Write's spelling tool searches for misspelled words in your document. Search your entire document by starting with the cursor at the top or bottom of your document. Then you can search forward (Tool Spelling Next word scan) or backward (Tool Spelling Prior word scan) for misspelled words. If PC-Write finds a misspelled word, you have several options. Press F3 to have PC-Write try to guess the correct spelling of the word. Press Esc to return to editing. Or, press Grey+ to search for the next misspelled word, or Grey- to search for the prior one. You can also just check the word on which the cursor is located (Tool Spelling Check word). EXERCISE 11: Spell Checking practice.doc 1) Alt, Search, Top. Start at the top of your document. 2) Alt, Tool, Spell Run the spell tool. This tool will highlight each word not found in the master word list. 3) Next Search for the misspelled word. 4) Grey+ Ignore the flagged words and search for the next misspelled word. STOP when the tool finds minite. 5) F3 Guess the correct spelling of the word limosine. 6) F10 Replace minit with minute, and continue spell checking. 7) F3 Guess the correct spelling of the word. 8) F10, Esc Replace the misspelled word with the correct spelling, limousines. Leave menu. 12:SEARCHING AND REPLACING SEARCHING You can search backward or forward for a character, word, font character, or several words. To search for text, first you set up the search by telling PC-Write what text to find. To enter the FIND TEXT invoke the pull-down menu item (Search Setup) or press F9. A Top line prompt appears. Type the Find text and press the Enter key. You're now ready to search. Press the Grey+ or Grey-key to search forward or backward respectively. If PC-Write locates an occurrence of your Find Text, it becomes highlighted. This highlighting is temporary; it disappears when you continue editing. REPLACING You can replace Find Text. After you set up the Find Text you can press F10 to set up REPLACE TEXT. You can press Grey+ to search for one occurrence of text at a time, then press F10 to replace it. Or, you can just press F10 to search for one occurrence and have it replaced automatically. EXERCISE 12: Searching and Replacing Text 1) Alt, Search, Top. Start at top of document. 2) Alt, Search, Setup. Type Set up Find Text. limousines (don't press Enter). 3) F10, Type taxis and press Type the Replace Text. Enter. 4) Next, F10 Find the next occurrence, and replace. 5) Grey+, F10 until there are no Continue finding and more occurrences). replacing until all occurrences have been found. 6) Press Esc. Return to editing mode. 7) Repeat the above procedure, Try it again! searching for the singular, limousine, and replacing it with taxi. 13:SETTING PAGE BREAKS The number of text lines that can fit on a page depends on line spacing, margins, type of printer, and sheet size. The paging operation divides your document into pages in the same places that the printing process does. It inserts a bright dashed line, called a SOFT BREAK, before each new page. This line also contains the page number, for your reference. This line does not print. What if you want to ensure that a section of your document always starts on a new page? For instance, if a Soft Break occurs in the middle of a paragraph you don't want broken? You can place a HARD BREAK at the start of the paragraph containing the Soft Break, then repage the document. This redistributes the Soft Breaks but does not affect the Hard Break. A Hard Break is a bright double-dashed line. Do not type any text on a page break line. You shouldn't place the Hard Break AFTER the place the Soft Break appeared. The printer will still break the page as the original Soft Break indicated, and then print until it reaches your Hard Break (probably only a few lines) and break the page again. As you revise your text, the number of lines on each page may change. At that point you need to repage your document to adjust your page breaks. If you use the auto-repage, PC-Write does this for you. STATUS LINE The Status line indicates the page you're currently editing as well as the number of pages in the document, for example 1/3. This indicator is always accurate if you use auto-repage. JUMPING BY PAGE You can jump from page break to page break. Ctl-PgUp jumps to the prior page break, and Ctl-PgDn jumps to the next page break. This is handy if you're checking your page breaks before printing. EXERCISE 13: Paging a Document 1) Alt, Search, Top. Move the cursor to the top of the document. 2) Alt, Layout, Paging, Page the document. This step Document. isn't needed if you have auto-repage on. 3) Ctl-PgDn Jump to the first Soft Break. Notice the bright dashed bar. 4) Scroll to the end of letter The author intended for the and beginning of the proposal. included proposal to begin on a new page. Alt:Menu Push Para#Se- r:f 99% 22/59, 2/3 Edit "practice.doc" > File Edit Search Layout Print Tool Adapt View Help Sincerely yours, Nicholas Avanti President _ PROPOSAL TO MEET THE TRANSPORTATION NEEDS 5) Place the cursor on the line under the word President. 6) Alt, Layout, Paging, Insert, Notice the Hard Break, a Hard Break. bright double-dashed line. 7) Alt, Layout, Paging, Document. Repage the document. This step isn't needed if you have auto-repage on. Alt:Menu Push Para#Se- r:f 99% 0/59, 2/3 Edit "practice.doc" > File Edit Search Layout Print Tool Adapt View Help Sincerely yours, Nicholas Avanti President ==================================================================== PROPOSAL TO MEET THE TRANSPORTATION NEEDS 8) Alt, Search, End. Jump to the end of the document. 9) Press Ctl-PgUp until you reach Jump page by page. Notice the the first page. Hard Break. Notice the page indicator on the Status line. 14:LINE SPACING You may want the printer to insert blank lines in between text lines that are contiguous on the screen. This is particularly important if your document will be edited. You can use the Spacing menu to change from the default single spacing to double spacing. This paragraph is single spaced. Double spacing inserts a blank line between each text line. Triple spacing inserts two blank lines between each text line. You can use print preview to check the effect of multi-spacing before printing. You will need to repage your document after changing its line spacing. If you're using the auto-repage, PC-Write does this for you. EXERCISE 14: Changing Line Spacing 1) Cursor to beginning of paragraph 2. 2) F6 Start marking. 3) Move the cursor to the end of Mark paragraph 2. paragraph 2. Stop marking. 4) F6 5) Alt, Layout, Spacing, Double Choose double spacing. and press the Enter key. 6) F5 Unmark the paragraph. 7) Mark paragraph 3 as above. 8) Alt, Layout, Spacing, Triple, Choose triple spacing. and press the Enter key. 9) F5 Unmark the paragraph. 10)Alt, Print, View. Preview your document. Notice the line spacing on page 1. 11)Esc Return to editing. 15:HEADERS AND FOOTERS The mastery of HEADERS and FOOTERS can make one feel like an expert at word processing! Headers are printed at the top of each page (on this page, "PC-Write Tutorial" is the header). Footers are printed at the bottom of each page (on this page, the page number). Both are useful for including page numbers, chapter headings, book titles, and other special text in your documents. You can use the menus (Layout Reference Headers/footers) to place headers and footers with page numbers in your document. You can set the page numbering to print flush with the right margin, or centered between the margins. If you choose the center number command, PC-Write surrounds each page number with dashes (-14-). PC-Write separates the page numbers from the body text with a blank line. SCOPE In the absence of marked text, headers and footers are placed on the page the cursor is on and all following pages. Many people prefer not to have a page number on the first page of their document. This is easy to do -- just set the header or footer with the cursor on page two. EXERCISE 15: Headers and Footers 1) Alt, Search, Top of file. Start at the top of the document. 2) Ctl-PgDn Jump to the top of page 2. 3) Alt, Layout, Reference, Set a centered footer. Header, Footer, Centered. 4) Press the Enter key. Invoke your choice. 5) Alt, Print, View. Preview your document. 6) Ctl-PgDn Notice the footer at the bottom of page two. All 7) Press Ctl-PgUp twice following pages have a footer. You set the footer from page 2, so there is no footer on page 1. 8) Esc Return to editing mode. 9) Alt, Layout, Reference, Remove the footer. Header, Footer, No and press the Enter key. 10)Alt, Search, Top Start at the top of your document. 11)Alt, Layout, Reference, Set a header. Header, Header, Flush and press the Enter key. 12)Alt, Print, View Preview your document. 13)Ctl-PgDn Notice the headers to the right on each page. 14)Press Esc. Return to editing. 16:EDITING WITH FUNCTION KEYS You've used the pull-down menus to format and preview documents, start search and replace operations, switch and insert files, and mark text. You've also used the function keys; to unmark text and exit PC-Write. As you become familiar with the program you may find that bypassing the pull- down menus for other features saves you time. A good example of this is editing marked text: copying, moving, and deleting. You've already learned that you can unmark text using F5. You can also copy text using the function keys. You start by placing the cursor at the beginning of the text you want to copy, just as you would if you were using the menus. Next press F3. Move the cursor to the end of the text you want copied. When you are finished, press F3 again to stop marking. To copy the marked text, move the cursor to the place you want the new copy, and press F3 again. You can also use the function keys to move, delete, and undelete text: Copy Move Delete Undelete ------------------------------------------------------------- Start Mark F3 F6 F4 End Mark F3 F6 F4 Action F3 F6 Ctl-F4 Unmark F5 F5 F5 You may prefer to stick with the menus for most features because you remember the names and first letters of menu items. If you decide you want to use function keys, the menus are always there to guide you through operations you use less often. EXERCISE 16: The Faster Way 1) Move the cursor to the beginning of a paragraph. 2) F3 (or F6) Start marking. 3) Move the cursor to the end of Mark the paragraph. the paragraph. 4) F3 (or F6) Stop marking. 5) Move the cursor to the end of the next paragraph 6) F3 Copy the marked paragraph to a new location. 7) F5 Unmark the paragraph. 8) Move the cursor to the start of a paragraph. 9) F4 (or F3 or F6) Start marking text to be deleted. 10)Move the cursor to the end of the paragraph. 11)F4 Delete the marked paragraph. 12)Ctl-F4 Undelete the deleted paragraph. Notice that the paragraph remains marked. 13)F6 (or F3) Stop marking; make the paragraph Marked. 14)Move the cursor to the end of the document. 15)F6 Move the marked paragraph to the end of the document. 17:PROFILES: Where To Go From Here PC-Write is organized by FEATURE SETS. Each feature set contains a group of similar features. For instance, the Search Feature Group contains all features related to searching for and replacing text. There are twelve feature sets: File, Edit, Search, Margins, Spacing/Font, Paging, Reference, Print, Merge, Tool, Adapt, and View. Each feature set is divided into LEVELS: Core, Basic, and Standard. This tutorial covers many of the features in Basic Level. By selecting the level of each feature set you want, you can adapt PC-Write to your needs. This process is called setting your PROFILE. You first set your profile when you install PC-Write. You can add or drop features at any time. You can look at your profile using the Adapt menu (Adapt Profile). Each feature group is already set to a level. These levels are indicated by the number of "X" characters to the right: File [ ] Core Edit [X ] Basic Search [XX ] Standard The Profile menu works somewhat like the check boxes you've used to set font effects. Choosing a feature set automatically changes the current setting by one level. You can continue to switch between level settings by pressing the spacebar. If you change your profile during an editing session, PC-Write prompts you to make these changes permanent when you edit the program. ALL FEATURES ON If you want to see or use features available at the highest level, Standard level, you can choose All features on (Adapt All features on). This turns on all features TEMPORARILY. You can also turn all features on from a pull-down menu by pressing Ctl-A. Features that are not part of your permanent profile are distinguished by a double bar (=) to the left of the item name. Congratulations - you've finished the tutorial!